Finding Full Text and Saving File Attachments
in RefWorks When you add references to RefWorks you are only saving the bibliographic data
about the source not the full text of the source itself. But RefWorks offers features that make it
easy to find and store the full text in your account. For example, here is a journal article that I just imported into my account. See this button here? If I click it RefWorks will check to see if I can get access to the full text of the article from the online resources that my library
subscribes to. It uses what’s known as an OpenURL Link Resolver. Your button may look different since it can be customized by your library. Let’s see how it works. Sometimes it will take you directly to a web
page where you can download the full text. When there are multiple possible sources available it will take you to a list of sources to choose
from. Let’s go to ProQuest to get the article. And here it is, the full text of the article. You can see how the OpenURL button makes it easy to go directly to the full text any time you need it. But you can also save the full text and many other types of file attachments with your references in RefWorks. For example, I’ll first save this PDF to my
computer. Back in RefWorks, click the Edit icon the one that looks like a pencil on paper. In the Edit Reference box click the Browse button under the Attachment(s)
field. Now select the PDF file we just saved. And a thumbnail of the attached file appears. You can click on this thumbnail to open and
view it. In addition to PDFs you can also save all kinds of files in RefWorks. Anything from documents and spreadsheets to images and audio files. For example, let’s attach an image file to
this reference. You can save as many attachments as you want. There is no limit to the number per reference
or per account. There are some file size and storage space
limits. Each attachment must be 20 MB or less. The default attachment storage space per account
is 100 MB but your local RefWorks administrator can
increase that as high as 5 GB per account. When you are finished editing the reference click the Save Reference button and close
the box. Notice that this reference now shows a paperclip
icon to indicate it has one or more attachments. When you mouse over the icon it shows you the file names of each attachment. Click on its name And it opens the attachment using the appropriate
program in this case using Acrobat to view the PDF.